Meeting Planner
Schedule international meetings across multiple time zones.
Reference Local Time
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Finding a Meeting Time That Works Across Time Zones
Overview
Scheduling a meeting across time zones is error-prone — one wrong conversion and someone joins an hour late or in the middle of the night. A meeting planner shows a chosen time in every participant's local zone at once, so you can pick a slot that's reasonable for everyone. This tool does the conversions in your browser and highlights working-hour overlaps.
How to Use (Step by Step)
- 1
Add each time zone
Enter the cities or zones of everyone who needs to attend.
- 2
Pick a proposed time
Choose a candidate slot and see it converted into each participant's local time.
- 3
Find the best overlap
Adjust until the time falls within reasonable hours for everyone, then share it.
How It Works
You add each participant's time zone (or city), and the tool converts a proposed meeting time into everyone's local time side by side. It typically shades each person's working and sleeping hours so you can see at a glance which slots fall within reasonable hours for the whole group. Because the calculation is local, nobody's schedule is uploaded anywhere.
When to Use This
Scheduling a call with colleagues or clients in different countries. Finding an overlap that isn't too early or late for anyone. Confirming exactly what local time a meeting lands at for each attendee. Planning a webinar or launch across regions. Avoiding the classic mistake of an off-by-one-hour daylight-saving error. Coordinating a family or friends call across continents.
Frequently Asked Questions
Use a tool that accounts for each region's current DST rules rather than a fixed offset. Zones shift by an hour on different dates, so a manual UTC offset can be wrong for weeks around the changeover — let the tool handle it.
Important Notes
Always confirm the final time in each attendee's actual local time, including the date — a meeting can land on a different calendar day across the world. Daylight-saving changes near the meeting date are an especially common source of errors.